DSL11012018 - Directors Secretary - Land

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Posted: 11/01/2019 17:04
Start Date: Not Available
Salary: Competitive
Location: Head Office - Takeley, Essex
Level: Employee
Deadline: 27/01/2019 23:59
Hours: 37.50
Benefits: Pension + Private Healthcare
Job Type: Permanent

An opportunity has arisen to join our Land team at Weston Homes Plc in the role of Director’s Secretary. Based at our Head Office in Takeley, you will be responsible for providing proactive and effective administrative support to the Land Director and team.



The successful candidate will be responsible for but not limited to the following:

  • Proactive diary management for the Land Director including hotel and restaurant reservations and liaising with any necessary colleagues/external Agents

  • Day to day management of Receptionist (Portman Square, London)

  • Maintain the Land Director’s expenses

  • Proactive diary management for the Land Team

    • Arrange internal and external meetings incl. book meeting rooms and arrange refreshments as necessary

    • Organise conference calls

    • Maintenance of the team diary including annual leave and training days

  • Land database management

  • Final review of Land, Regional and Plc Board reports

  • Drafting and preparing correspondence incl. copy and dictation typing of documents

  • Minute meetings and produce timely and accurate minutes (Board meetings)

  • Arrange payment of all Land invoices, in line with company procedures

  • Organise Land networking events incl. Land Lunch, RDAS, MIPIM, Polo in the Park, WhatHouse Awards etc.

  • Distributing requests for bank appraisals and preparation/collaboration of the report

  • Research and obtain further information on sites detailed in Estates Gazette

  • General administrative support to team members


Skills & Experience

As a successful candidate you will be able to demonstrate the following skills and experience:

  • Effective knowledge and application of best practice administration and secretarial

  • Effective meeting note taking and minute preparation (shorthand desirable)

  • Excellent attention to detail and accuracy in all areas of work

  • High standard of written communication for both correspondence and business documentation

  • Competent use of all relevant software: including Gmail, Google Apps and Microsoft Office

  • Ability to apply a high degree of logic and judgement

  • Excellent organisation and prioritisation skills

  • Experience in a land/planning, surveying or property environment (desirable)


Reward and Benefits:

As a valued employee you will be rewarded with the following:

  • Highly competitive Annual Salary

  • Generous company pension (employer contribution up to 10%)  increasing with length of service

  • Private healthcare

  • 20 days holidays, plus English bank holidays, plus the Christmas shutdown (not deducted from your holiday allowance)

  • Life Insurance

  • Discretionary Annual Bonus depending on company performance

  • On site Gym facilities

  • Extensive training and development opportunities

  • Comprehensive social calendar including but not limited to; Annual Summer Ball; Family Fun Day; Christmas Party and various activities and sporting events throughout the year


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